Notes for International Business Reply Service

1. Description of Service

• Simply enclose in your communication an unstamped envelope or card. Overseas customers can then easily respond to your promotion by returning the reply item without needing to pay for postage.
• International Business Reply items are subject to the general regulations relating to letter post, except that they cannot be redirected after delivery at the business reply address. If International Business Reply items are re-transmitted, they must be enclosed in an envelope with the necessary postage.
• International Business Reply items cannot be registered or insured .
• You may choose to pay the postman for the reply mail items received by cash upon delivery if the amount is below HK$l00, or you may also choose to pay on a monthly basis.
• The International Business Reply Service has a worldwide network with postal administrations around the world.
  

2. Licence and Method of Application

• Before using International Business Reply Service, you must submit an application form for registration. Subject to the receipt of all the required documents, fulfilment of the terms and conditions of the specific services and payment (if applicable), your application will be processed within four working days. Applicant must not print the International Business Reply items before a licence is obtained or before specimens are approved by Hongkong Post.
• The licence fee is $150.
• Three complete printed proofs of the International Business Reply items must be forwarded to Hongkong Post for approval and must conform in size, form and quality to the conditions prescribed for envelopes and cards in the post and be printed in black. The address side of the envelope or card should be printed strictly in accordance with the specimen example and approved by Hongkong Post. Approval must also be obtained from Hongkong Post for any reprint of the International Business Reply item where it differs from that originally approved.
• For applicants who are individual business owners (i.e. sole proprietor) are required to provide the name of the owner and I.R.B.R. 152 for verification.

3. Design of International Business Reply Items

• The minimum permitted size of an International Business Reply item in the form of an envelope is 140mm in length and 90mm in width; and the maximum permitted size is 5mm in thickness, 235mm in length and 120mm in width. The maximum weight limit of a letter posted by means of an International Business Reply envelope is 50g.
• An International Business Reply item can only take the form of either an envelope or a card of prescribed design.
• An International Business Reply item in the form of a card must not be less than 0.25mm thick. The minimum permitted size is 140mm in length and 90mm in width. The maximum permitted size is 235mm in length and 120mm in width. The card must be made of cardboard sturdy enough to withstand mail processing.
• In the top right-hand corner the words "NE PAS AFFRANCHIR" and "NO STAMP REQUIRED" must be printed bi-lingually together with the symbol of the postage stamp with a bold diagonal line. An airmail indication with the words "Par avion" and "By air mail" must be printed bi-lingually in the top left-hand corner.
• The International Business Reply Service licence number must be printed below the airmail indication in the top left-hand corner.
• Above the address, two solid horizontal lines must be printed. Each line must be at least 3mm thick, and the lines must be at least 14mm apart. Between the lines, there must be printed two rows of text. On the first row must be printed the words "REPONSE PAYEE" and "REPLY PAID" in a bi-lingual manner. Whereas on the second row must be printed the words "HONG KONG". Both rows of text between the horizontal lines must be printed in capital letters.
  Specimen(Minimum Size)
  
  
• A space of not less than 40mm must be left between the top edge and top of the first horizontal line. A space of at least 15mm from the bottom and left-hand edge, and 27mm from the right-hand edge must also be left clear.
• Nothing other than the design, licence number and address may appear on the front of the reply item.
• The print on the International Business Reply item including the horizontal lines and address should preferably be printed in black but any deep colour such as dark brown and dark blue will be accepted, with the exception of red, orange, green or yellow.
• The paper used for an lnternational Business Reply item must not be light blue or dark in colour. Light colour envelope is acceptable but white envelope is preferred.
• The flap of an International Business Reply item in the form of an envelope must be adhesive.
• Envelopes with tuck-in flaps may be used up to the following size limits:
  

  Envelopes with tuck-in flaps

  Depth of envelope	Length of envelope opening
  Not over 90mm	not over 150mm
  Not over 100mm	not over 140mm
  Over 100mm	not over 115mm

4. Method of Addressing

• TThe address must be arranged in correct sequence, in the case of English address, reference numbers and extraneous information, such as "For the attention of" etc. should be placed before the last four lines of the address of addressee. In the case of Chinese address format, please refer to the Chinese version of Notes for International Business Reply Service.
  1. Street Address

  Street Address

  Name of Addressee	GUMMY CAFE LTD.
  Ref. or extraneous information (if any)	Attention: Mr. XXX
  Flat/Block/Room No. and Floor No.	Room 13170 13th Floor
  Name of Building (if any)	Boo Boo Building
  Lot No. and Name of Street	60 Holdick Road
  District and Hong Kong/Kowloon/N.T.	Homantin Kowloon

  
  2. P.O. Box Address

  P.O. Box Address

  Name of Addressee	FUNDS LTD.
  Ref. or extraneous information (if any)	Attention: Mr. B.B. Cheung
  P.O. Box Number	P.O. Box 0220
  Name of Post Office	General Post Office
  Hong Kong/Kowloon/N.T.	Hong Kong

• Name and address of the addressee must be printed in same font size. The recommended character size and pitch of the address lines are as follows:
  • Height: 2.8mm - 5.0mm
  • Width: 2.0mm - 3.5mm
  • Pitch: 4 characters per cm constant pitch