Tender/ Invitation for Quotation Notices

Mr. CHUNG Kim Chuen
Senior Electrical and Mechanical Engineer (Postal Technology), Hongkong Post
Telephone No.: (852) 2908 0290
Fax No.: (852) 2908 0099
Email Address: kim_chuen_chung@hkpo.gov.hk.

Or

Mr. CHAN Wai Pui
Electronics Engineer (Postal Technology), Hongkong Post
Telephone No.: (852) 2908 0397
Fax No.: (852) 2908 0099
Email Address: roy_wp_chan@hkpo.gov.hk.

Tenders must be clearly marked with the tender reference and the subject of the tender on the outside of the envelope (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Central Tender Board and placed in the Government Secretariat Tender Box situated in the lobby of the Public Entrance on the Ground Floor, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong. Tenders must be deposited in the tender box as specified in this tender notice (“Specified Tender Box”) before the tender closing time. Late tenders or tenders not deposited in the Specified Tender Box will not be accepted.

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or “extreme conditions after super typhoons” announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon on Friday, 14 February 2025, the tender closing time will be postponed to 12:00 noon on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the “extreme conditions after super typhoons” announced by the Government has/have ceased to be in force. Saturday is not counted as a working day. In case of blockage of the public access to the location of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon on Friday, 14 February 2025, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of Information Services Department (https://www.info.gov.hk/gia/general/today.htm).

Forms of tenders and further particulars are obtainable from WSP (Asia) Limited, 7/F One Kowloon, 1 Wang Yuen Street, Kowloon Bay, Kowloon (Tel: 3900 2103; Fax: 2856 9902). Tenderers should provide the name and company chop of their companies and the contact information of the persons-in-charge for collection of the tender document.

Open tendering is adopted. All interested contractors/suppliers/service providers are invited to tender. The qualifications/conditions for participation and other tender requirements are stipulated in the tender documents.

This tender is covered by the Agreement on Government Procurement of the World Trade Organization and will not involve electronic auction.

The Government of the Hong Kong Special Administrative Region does not bind itself to accept any tender irrespective of whether the tender is the lowest bid or where the assessment of the tenders is based on a marking scheme or formula approach, the tender with the highest overall score.

The Government of the Hong Kong Special Administrative Region reserves the right to negotiate with any tenderer about the terms of the offer.

Details of the award of this contract will be published on the Internet at https://pcms2.gld.gov.hk/iprod/#/scn00101

A tenderer must submit its tender in electronic format via the Electronic Tendering System for works contracts (“e-TS(WC)”). Late submission will not be accepted.

In addition to the electronic submission, a tenderer may opt to submit its tender in hard copy as well. Submission in hard copy is optional and it will not be used unless falling within the exceptions stated in the conditions of tender. If a tenderer opts to submit a hard copy tender in addition to electronic submission, the tenders must be sealed, clearly marked with the tender reference and the subject of the tender on the outside of the envelope (but should not bear any indication which may relate the tender to the tenderer), addressed to the Chairman, Central Tender Board and placed in the Government Secretariat Tender Box situated in the lobby of the Public Entrance on the Ground Floor, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong. Tenders must be deposited in the tender box as specified in this tender notice (“Specified Tender Box”) before the tender closing time. Late tenders or tenders not deposited in the Specified Tender Box will not be accepted.

The tender closing date may be extended under the following circumstances:

1. If tropical cyclone signal No. 8 or above, or a black rainstorm warning signal is hoisted or if “extreme conditions after super typhoons” announced by the Government is in force at any time between 9:00 am and 12:00 noon on Friday, 24 January 2025, the tender closing time will be extended to 12:00 noon on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the “extreme conditions after super typhoons” announced by the Government has/have ceased to be in force. Saturday is not counted as a working day. The announcements on “extreme conditions after super typhoons” will be made via press releases website of the Information Services Department (https://www.info.gov.hk/gia/general/today.htm).
2. If there is a blockage of the public access to the location of the Specified Tender Box at any time between 9:00 am and 12:00 noon on Friday, 24 January 2025, the Government will announce extension of the tender closing date and time until further notice. Following removal of the blockage, the Government will announce the extended tender closing date and time as soon as practicable. The announcements will be made via press releases website of the Information Services Department (https://www.info.gov.hk/gia/general/today.htm).
3. If there is any other reason which in the Government’s view shall affect the close of tender, the Government will notify tenderers of the extension in tender closing date and time via the e-TS(WC) and/or emails.

This tender to be invited is covered by the Agreement on Government Procurement of the World Trade Organization and will not involve electronic auction.

The tender documents are included in the Electronic Dissemination Package (“EDP”) which can be downloaded from the e-TS(WC) via this link https://www.gov.hk/en/theme/etendering/ets. Hard copy of the EDP will not be issued.

Regarding the use of e-TS(WC), tenderers should take note of the following:

1. Prior to downloading tender documents, tenderers must register an account on the e-TS(WC).
2. Certain electronic files required to be submitted with the tender require digital signature(s). Tenderers are advised to apply for the Organizational e-Cert in advance and ensure its validity.
3. Tenderers are reminded to ensure that data transmission is completed before the close of tender.
4. Detailed information on procedures for application of an e-TS(WC) account, Terms and Conditions of Use and Participation, User Manual and Frequently Asked Questions can be found on the website https://www.gov.hk/en/theme/etendering/ets.
5. For general enquiry, please call (852) 3997 1844 and for technical support, please call (852) 6310 9329.

Selective tendering is adopted. Confirmed Contractors on the List of Approved Contractors for Public Works in Group C for Buildings Category or joint ventures with participation of local and/or non-local contractors with one of the members being on the above-mentioned approved list/category/group who also meet the following qualifications and other conditions for participation stipulated in the tender documents are invited to tender:

1. The tenderer or at least one participant/shareholder in a joint venture tenderer is a confirmed contractor on the List of Approved Contractors for Public Works in Group C for Buildings Category as at the original date set for the close of tender or, if this has been extended, the extended date; and
2. The tenderer must have completed at least one building contract, in or outside Hong Kong with an adjusted original contract sum not less than HK$1,000 million within the past 10 years counting from and including the original date set for the close of tender (i.e. between 4 January 2015 and 3 January 2025). Only such contracts with substantial completion date falling within the above stated period will be considered; and
3. The tenderer or in case of a joint venture tenderer, all participants/ shareholders in a joint venture tenderer must have less than 5% performance reports rated as adverse based on the tenderer’s past performance reports kept by Development Bureau (DEVB’s record) in the 5-year period, which ends on the last Quarter End Date before the date being 2 months counting back from but exclusive of the original date set for close of tender or, if this has been extended, the extended date (there are four Quarter End Dates in a year, namely, the last day of February, May, August and November).

In the case of a joint venture tenderer, the lead participant/ major shareholder must be either:

1. a confirmed Group C contractor in the List of Approved Contractors for Public Works under Buildings Category; or
2. a contractor who is not enlisted in any service category under:
   1. the List of Approved Contractors for Public Works; and
   2. the List of Approved Suppliers of Materials and Specialist Contractors for Public Works.

   In this case,

   1. the total percentage participation of participant(s) or shareholder(s) who is/are confirmed Group C contractor(s) included in the List of Approved Contractors for Public Works under the Buildings Category is at least 40%; and
   2. the percentage participation of the lead participant or major shareholder is no more than 60%.

The detailed requirements on the tenderer's qualifications and those for joint ventures with participation of local and/or non-local contractors, if applicable, are stipulated in the tender documents.

Contractors not yet on the above-mentioned approved list/category/group may also submit a tender but they must submit a request for participation together with a duly completed application for inclusion in the above-mentioned approved list/category/group by 17 December 2024 to Director (Infrastructure Development and Facilities) of Hongkong Post, Infrastructure Development and Facilities Division, 5/F, Central Mail Centre, 1 Wang Chin Street, Kowloon Bay, Kowloon, Hong Kong and meet the qualifications and conditions for participation, as well as the application for inclusion is duly approved on or before the original date set for the close of tender or, if this has been extended, the extended date. Details for making the application are available at:

https://www.devb.gov.hk/en/construction_sector_matters/contractors/index.html

Contractors will be liable to have their names removed from the approved list(s) if they fail or refuse to implement an accepted tender.

The Government of the Hong Kong Special Administrative Region does not bind itself to accept any tender irrespective of whether the tender is the lowest bid or where the assessment of the tenders is based on a marking scheme or formula approach, the tender with the highest overall score.

The Government of the Hong Kong Special Administrative Region reserves the right to negotiate with any tenderer about the terms of the offer.

Details of the award of this contract will be published on the Internet at https://pcms2.gld.gov.hk/iprod/#/scn00101