What is the Bulk Mail Posting Procedure?

The following procedure is applicable to Local Bulk Mail, Bulk Air Mail, Lightweight Air/Surface Mail Items, Direct Agent Bag, Periodicals Service and General Bulk Mail Item Service:

Step 1:

Prepare Posting Summary

Sender should prepare the bulk posting summary in EC-Ship platform.

  1. In EC-Ship platform, click "Prepare Posting Summary" under section "Bulk Mailing Service".
  2. Select Bulk Service, Type of Posting and input consignment details in "Prepare Bulk Posting Summary", and then click "Continue".
  3. Provide the Contact Information and Agent Information (if applicable), and then click "Continue".
  4. Check the posting details in "Service Confirmation", and then click "Confirm".
  5. The posting summary has been created, sender can print the posting summary for posting. Please use laser printer to print the posting summary to ensure readability of the barcode.

Step 2:

Segregation

The bulk mail items should be bundled, boxed or enclosed in mail bags according to different bulk service's segregation requirements. To understand more on the segregation requirements, please refer to Post Office Guide and Hong Kong Post Website.

Step 3:

Counter Acceptance

Please bring along the following items to post in bulk acceptance office

    1. Segregated Mail Items
    2. Posting Summary prepared in EC-Ship
    3. Permit Authority Card or Account Authority Card (If Applicable)

Payment must be made at the time of posting. Pending payment for bulk mail items will not be accepted. Bulk mail items are subject to checking by the respective Bulk Acceptance Offices and mail processing centres. In case the postage paid falls short of the required amount, the sender shall make up the difference immediately upon notification.